Terms & Conditions

1. Registration & Payment

Your spot is secured upon full payment. Registration is only finalized once the registration form has been completed. All fees must be paid in Euros (€).

2. Cancellation & Refunds

Cancellations must be submitted in writing.

    • 50% refund if cancelled up to 4 weeks before the class.
    • 20% refund if cancelled up to 2 weeks before the class.
    • No refunds for cancellations less than 2 weeks prior to the class.

Tickets are transferable to another participant upon written notice.

No refunds are provided for non-attendance or partial attendance, regardless of the reason.

3. Changes or Cancellation by Organizers

We reserve the right to cancel, reschedule, or change the location, instructor, or course content for any reason, including but not limited to insufficient enrollment of 8 participants, instructor illness, or force majeure events. In the event of cancellation by the organizer, participants will be offered either (i) a full refund of course fees or (ii) the option to transfer the registration to a future course.

The organizer is not liable for any costs incurred by participants beyond the course fee itself (including but not limited to travel, accommodation, visa fees, or loss of earnings).

4. Insurance and Travel

Participants are solely responsible for arranging their own travel insurance, health insurance, and personal liability insurance covering participation in the course. The organizer accepts no responsibility for medical care or health incidents occurring during travel or during the course.

We recommend purchasing travel insurance and a cancellation policy to cover transportation and hotel costs in case of unforeseen changes or cancellations.

5. Liability for Personal Belongings

The organizer accepts no liability for the loss, theft, or damage of participants’ personal belongings during the event.

6. Alcohol and Substance Policy

The consumption of alcohol and other intoxicating substances during the course is prohibited or occurs at the participant’s own risk.

7. Participation Requirements

Participants must be at least 18 years of age to attend the course.

8. Conduct

All participants are expected to behave professionally and courteously towards fellow students, instructors, staff, and venue personnel.

Disruptive behavior will not be tolerated. This includes, but is not limited to:

    • Harassment, bullying, or intimidation of any kind.
    • Discriminatory remarks or actions based on race, gender, sexual orientation, religion, disability, or any other personal characteristics.
    • Aggressive or inappropriate language or gestures.
    • Repeatedly interrupting, disregarding group guidelines, or interfering with the learning environment.
    • Damaging property, materials, or floral work created by others.

We reserve the right to remove any participant from the class if their behavior negatively impacts the experience or safety of others. No refunds will be issued in such cases.

9. Assumption of Risk and Waiver of Liability

Participation involves the use of natural materials, sharp tools, heavy objects, physical activity, and working at heights, including the use of ladders. By enrolling, the participant acknowledges these inherent risks and agrees to release and hold harmless the organizer, its instructors, and partners from any liability for injuries, losses, or damages arising from participation.

Participants expressly agree to participate at their own risk.

10. Health and Safety

Participants must disclose any medical conditions, allergies (especially to flowers, plants, insects), or physical limitations that could affect their participation before the course begins. The organizer reserves the right to refuse participation if it is determined that attendance would pose a risk to the participant or others.

11. Intellectual Property

All training materials, designs, concepts, photographs, videos, and other content shared during the masterclass are protected by copyright and remain the exclusive property of Carolin Ruggaber Floral Studio.

Participants may not reproduce, distribute, or otherwise record any part of the course, without prior written consent from the organizer.

12. Photography and Media Release

The participant grants permission for photographs and videos taken during the course to be used by Carolin Ruggaber Floral Studio for marketing, educational, or promotional purposes. A professional photographer will be on-site, and the pictures will later be shared with the participants for personal use and social media.

Participants may exercise their right not to appear in this content by indicating their preference at the end of this registration form.

13. Private Photography Policy

Participants are permitted to take and share photos of their final floral creations. However, photographing or filming the creative process, techniques, or construction methods during the course is strictly prohibited.

14. Force Majeure

The organizer shall not be liable for any delay, alteration, or cancellation due to acts of God, government restrictions, natural disasters, war, terrorism, or other causes beyond the organizer’s reasonable control.

15. Data protection

In accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), we are committed to protecting your personal data. The information you provide through this form will be collected and processed solely for the purposes of organizing and administering the INCEPTION Masterclass—including communication, invoicing, insurance coverage, and event logistics.

Your data will be:

    • Stored securely.
    • Accessed only by authorized personnel involved in the masterclass.
    • Not shared with any third parties beyond what is necessary for the execution of the event.

Your data will be retained only as long as necessary and will be permanently deleted within 30 days after the event, unless retention is required by law. By submitting your registration, you acknowledge that you have read and understood our data protection policy and consent to the temporary use of your information as described above. You may contact us at any time to access, correct, or request deletion of your data.

16. Changes to Terms and Conditions

The organizer reserves the right to amend these terms and conditions at any time, with written notice to the participants.

17. Legal Jurisdiction

This agreement is governed by the laws of the Federal Republic of Germany. Any disputes arising from or related to this agreement shall be subject to the jurisdiction of the appropriate courts in Germany.