Privacy Policy

Last updated: 30/10/2025

This Privacy Policy explains how Carolin Ruggaber (“we”, “us”, or “our”) collects, uses, and protects your personal information when you visit our website inceptionmasterclass.com, register for our masterclasses, or subscribe to our communications.

1. Data Controller

Carolin Ruggaber. Email: inception@carolinruggaber.com

If you have any questions about this Privacy Policy or how your data is handled, please contact us at the address above.

2. Information We Collect

We collect only the personal information necessary to provide our services:

  • When you register for a masterclass: Full name, email address, billing information (including address, VAT number if it aplies, and payment details), identification document (for insurance and event safety purposes)
  • When you subscribe to our newsletter: Name (optional), email address
  • When you visit our website: Technical data (browser type, operating system, IP address, and referring URL). Website analytics via cookies and similar technologies.

We do not collect sensitive personal data unless required for insurance or legal compliance, and we will always inform you before doing so.

3. How We Use Your Information

Your personal information is used for the following purposes:

  • To process payments and manage event registration
  • To communicate important updates about your class or purchase
  • To send newsletters and marketing communications (only if you have opted in)
  • To improve our website and user experience through anonymous analytics

We do not sell, rent, or trade your personal data to third parties.

4. Legal Basis for Processing (under GDPR)

We process your data based on one or more of the following legal grounds:

  • Contractual necessity: to provide you with the masterclass or service you registered for.
  • Consent: when you subscribe to our newsletter or accept cookies.
  • Legitimate interests: to improve our website and ensure security.
  • Legal obligation: for invoicing, taxation, inssurance and accounting purposes.

5. Data Retention

We retain personal data only for as long as necessary:

  • Registration and billing information: up to 6 years (for tax/legal reasons).
  • Personal sensitive data like ID’s or Passport numbers for registered users of the masterclass: until 30 days after the class.
  • Newsletter data: until you unsubscribe.
  • Analytics data: anonymised and stored for up to 24 months.

After this period, your information will be securely deleted or anonymised.

6. Sharing Your Information

We only share data with trusted service providers when necessary to operate our business, including: Payment processors (Stripe and WooCommerce Payments), email newsletter platform (Klaviyo), web hosting and analytics providers (Google Analytics)

All third parties are required to comply with GDPR and maintain equivalent data protection standards.

7. International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure adequate protection through: EU Commission-approved Standard Contractual Clauses (SCCs), or Transfers to countries recognised by the EU as providing adequate protection.

8. Your Rights

Under the GDPR and other data protection laws, you have the right to:

  • Access, rectify, or erase your personal data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Request data portability
  • Lodge a complaint with your local Data Protection Authority (in Germany: Berliner Beauftragte für Datenschutz und Informationsfreiheit)

To exercise these rights, please contact us at inception@carolinruggaber.com.

9. Cookies and Analytics

Our website uses cookies to enhance your browsing experience and collect anonymised usage data. You can adjust your browser settings to refuse cookies or delete them at any time.

Analytics are used solely to understand website performance — no personal tracking or advertising cookies are used.

10. Security

We use appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. However, please note that no online transmission is 100% secure.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes. Any updates will be published on this page with a revised “Last updated” date.

12. Contact

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact: inception@carolinruggaber.com.